When your conference or workshop is over, you will submit the following materials to Donna Auston at Please be sure to update all contact information (mailing address, phone and fax numbers, e-mail address, etc.) when you send in these documents.

We welcome photographs that capture the spirit of your gathering. Please only send us images that are ethically sourced. See Wenner-Gren’s Standards of Practice for Photographs and Videos. We would be grateful if you would submit the written part of your report in file formats compatible with Microsoft Word or Excel 2010. If you have any questions, please contact Reports are due three months after the conclusion of your meeting.



Final Report

Your final report should describe the goals, proceedings, and results of the meeting, along with a list of participants and their paper titles or a copy of the program. [Limit: 1500 words]


Your abstract should summarize your final report. We will publish it on the Foundation’s website. Please write it in the third person in a style clearly understandable to a nonspecialist. [Limit: 200 words]

Financial Accounting

Please account only for funds received from Wenner-Gren.  The format for the financial accounting should be similar to the one you used in the approved budget request. The Foundation must approve significant changes from the original request in advance. If there were other, more minor changes, please explain them fully as part of your accounting. The Foundation will ask you to reimburse us for unauthorized expenditures. We will also ask you to return unexpended grant funds.  You do not need to submit receipts, but we suggest you retain them for your personal financial records. If the meeting is not held within a reasonable time after acceptance of the funds, you must return the total amount of the award.

Institutional Accountings

If you elected to have payment made and administered through your institution, you are responsible for verifying that the accounting is accurate and that the categories and amounts conform to your original budget request. If the accounting is acceptable, you should sign it to indicate your approval. If not, you must prepare a separate as described above.

Please submit these documents to the Foundation promptly.  If you fail to do so and don’t offer a good excuse for the delay, we will designate your grant “closed-incomplete,” and you will become ineligible for further support from the Foundation.